When you commit to being the room parent for your child’s classroom, it is amazing and wonderful and fun and serious business all at once. I thought I would share a little bit about the business side of being a room mom.
I explored three office supply stores and one craft store before I finally found the perfect way to keep all my Room Mom stuff together at Target. Yes, for less than two dollars you can pick up these colorful poly envelopes with snap closures to keep all your paperwork, money and receipts. It is 9 1/4″ by 13″ so it should accommodate most needs. I am the lead mom (handles the paperwork) for two of the classes, so I bought a different color for each class. For my third child’s class, another parent took the lead so I don’t need an envelope for that one.
After the Room Parent orientation, we are to send out two forms to the parents at our school. The first is the Room Mom introduction letter. It gives room for two parents, but sometimes we are lucky enough to have a third and we just add that one in between. That form has our names and contact information on it.
The second form has the donation request and volunteer options checklist. At the top we request $14 for the first half of the year. This covers the various classroom celebrations such as the Harvest party, Thanksgiving and the Winter Celebration. At the bottom, there are various ways that the parents can volunteer their time. When the funds and forms come back to me, I add all the information to a spreadsheet which I delete at the end of every school year.
Here is a blank spreadsheet for keeping track of all the information. Please feel free to tweak it or make it prettier. I’d love to see what you can do with it as Excel and I aren’t the best of friends.
When you go shopping for your crafts and treats, please make sure you keep all of your receipts so that there can never be any question of how the money is spent.
Once you are sure you have the bulk of the information back, share the excel sheet with your co-room moms and the teacher. In years past, communication wasn’t my strong suit and I’m working on improving that.
This year, I did things a little differently as far as the calendar goes. A few weeks into the school year, I scheduled an appointment with each teacher and any co-room-parents to go over the year ahead. I wanted to make sure that there were planning days put into place. I am also doing the bulk of Meet the Masters so it was easy to schedule those days for the full year ahead at that time also.
As a class mom, what does your school do differently? How do you keep track of all the information?
xoxo ~ Melissa